Recognition and support policy for organisations - Financial support for projects and activities 2024

During the September 6 meeting, the Council committed to a $20,000 project funding envelope. To this amount will be added an indexation equivalent to the Consumer Price Index (CPI) on September 30, 2023.

Guidelines for submitting a project

Projects can be submitted from Monday, October 9, 2023 to January 8, 2024, 11:59 p.m. (new date).

Please note that the Recreation, Community Life and Culture Department will not be able to offer support to organizations between December 22, 2023 and January 7, 2024, inclusive.

You can submit the documents in one of three ways:

  1. Online: the form and uploaded documents will be forwarded to the Department, with a copy sent to the applicant's e-mail address.
  2. E-mail: the form can be downloaded in dynamic PDF format. You can send the form and accompanying documents (download the estimated budget) to the following e-mail address: [email protected]. An e-mail confirming receipt will be sent to you within 48 business hours.
  3. Hard copy: the downloadable form and accompanying documents can be dropped off at the reception desk at the Town Hall (11 Principale S.) during opening hours, or left in the mailbox near the main entrance.

The application form and estimated budget must be duly completed in order to be submitted for analysis.


  1. Only organizations that do not receive funding for operations can submit a project funding application.
  2. The minimum amount of financial support requested from the Town of Sutton must be $1,000 and the maximum $5,000. If the request is for less than $1,000, or if it exceeds $5,000, it will be automatically rejected.
  3. Each organization can submit only one application for financial support.
  4. Financial support requested for the project must not exceed 75% of the total cost of the project. If the amount requested exceeds 75% of the total project cost, the application will be automatically rejected.
  5. The project must take place in 2024. The Town will not fund a project that has begun before the start of 2024.

Criteria for evaluation

Project impact (55 points)

The project must meet a justifiable need in the Sutton community. The clientele must be clearly identified, and the project must plan to reach residents.
The project can reach a large number of people, or a smaller group that is less well served by services. The organization must also explain how it intends to recruit the clientele for its project. The communication strategy(ies) must be relevant and sufficient.

We pay particular attention to initiatives that are in line with the objectives of the 2023-2027 action plan of the Families and Seniors Policy, especially in the fields of Social Participation, Respect and Inclusion and Recreation.

Collaboration (20 points)

The organization plans the project in collaboration with non-profit organizations, entrepreneurs and/or local businesses.

Timetable (15 points)

The timetable presented is realistic, and must include an evaluation of the project's impact.

Financing (15 points)

The budget presented is realistic, the budget breakdown leads us to believe in its realization.

Document templates

Estimated budget

Please use the following template for the project budget.

Before completing the application:

  1. Download the template on your computer: Estimated budget;
  2. Save it with the name of your organisation and the subject of the document,
    e.g.: Budget Organisation

Your application will not be eligible if you do not enclose this document.

Dynamic PDF form

  1. Download the PDF form on your computer;
  2. Save it with the name of your organisation and the subject of the document,
    e.g.: Form Organisation
  3. Send the form and attachments (completed estimated budget and, if applicable, letters of support) to the following e-mail address: [email protected]

Your application will not be eligible if you do not enclose those documents.

Form - Financial support for projects and activities 2024

Complete the financial support application form online including all the documents requested.

IMPORTANT: The file naming rules established for the Web must be followed:

  • The characters permitted are the 26 letters of the alphabet, the 10 Arabic numerals (0, 1, 2, ..., 9), the full stop (.), the underscore (_) and the hyphen (-).
  • File names must not contain special characters, accented characters and no spaces. Certain special characters (apostrophe, inverted comma, parenthesis, etc.) prevent your file from being uploaded properly.

The application period is now closed.


Charlotte Jacques

Recreation and Community Life Officer <i class="fas fa-phone"></i> : 450 538-2290 <i class="fas fa-fax"></i> : 450 538-0930