Access to Documents

Every person has a right of access, on request, to the documents held by the Town, except when the law does not permit it.

• The right does not extend to personal notes written on a document or to sketches, outlines, drafts, preliminary notes or other documents of the same nature.
• The right of access to a document may be exercised by examining it on the premises during regular working hours or by remote access. The applicant may also obtain a copy of the document, unless reproducing it would endanger its preservation or raise serious practical difficulties owing to its form.
• Access to a document is free of charge. However, a fee not greater than the cost of transcription, reproduction or transmission of the document may be charged to the applicant.
• An application may be made orally but only a decision of the Town of Sutton following a written request may be reviewed by the Commission d’accès à l’information.

If you request documents that may contain personal information about another person, a written consent duly signed by that person must be forwarded to the Town Registry and Communication Office either as an attachment to this form or by e-mail.

• Such consent must be sufficiently detailed as to the documents referred to, the identity of the person or body that may consult the documents and must be dated.

More information